Herefordshire Council Admissions

Don’t forget to apply for your child’s primary school place! Is your child five between September 2024 and August 2025?

Further information is available from the school admissions team on 01432 260926/261574 or 

Our current admission limit is 15 per year group. The governors review the admissions policy annually. Parents or carers are requested to register their children in advance.

All new parents or carers are invited to the school for an induction afternoon so that they can see the facilities, feel the atmosphere of the school, meet the Headteacher and staff and discuss arrangements. The school also welcomes prospective and current parents to its autumn open days and by appointment throughout the year.

In Year Transfer Application Form

Please read the guidance notes attached to the form. Please ensure your child’s current school completes the relevant section.  The completed form needs to be submitted to school.  Information you  provide on the form will help us to prepare for your child’s admission should a place be offered.

Starting at Llangrove CE Academy

Children beginning school are welcomed into Acorn Class as visitors for half-day sessions in the second half of the Summer term preceding their entry. This helps the children to acclimatise themselves with and become familiar with the routine of the school.

Pupils completing their primary education normally transfer to the John Kyrle High School, Ross-on-Wye for the beginning of the Autumn Term following their eleventh birthday, or to Monmouth Comprehensive School. Some parents or carers opt for their children to take the entrance examination for Haberdashers’ Monmouth Girls’ School or Monmouth School for Boys.

The criteria applied for the admission of children to the school in the event of over-subscription, is in the following order of priority:
  1. Pupils with a Statement of Special Education Need which names the school and those pupils in receipt of banded funding where the Local Authority, in consultation with the Governors, believes that the school is the most appropriate to meet the child’s needs.
  2. Pupils in the ‘Looked After’ system and children who were looked after, but cease to be because they are adopted and where the approved agencies, in consultation with the Governors, agree that the school is the most appropriate to meet the child’s needs.
  3. The school is the one designated for the area in which the child lives.
  4. The presence of older brothers or sisters in the school at the time of admission.
  5. Special medical or social needs of the pupil. Production of a medical certificate or other appropriate information is required.
  6. The location of the home in relation to the school, i.e. children who live nearer to the school will be given priority if the preferences exceed the admission level.

The application timetable begins with the online application processes opening in September of each year. Parents must then submit application forms by January and the national ‘offer’ day is in April each year.

The online portal can be accessed by clicking the following link

Full details of the application process are provided in Herefordshire Councils ‘Admission Booklet’ which can be accessed by clicking here:

The booklet contains information relating to catchment areas, definitions, class sizes, deferred entry, waiting lists and information concerning SEN and those children with disabilities.

Over subscription criteria 2023 24

Children are entitled to start school in the September following their 4th birthday and must start their education by the beginning of the term after their 5th birthday. However, we encourage all children to start full time school in the September following their fourth birthday. This is to ensure they have a full three terms in the reception class before moving on to the work in Year 1. However, admission may also take place in the following January if the child is felt not to be sufficiently mature or if a further term in pre-school care would be beneficial (this is only for children who are 5 after 31 December of that year). Please contact the school to discuss the appropriate time for your child to start.

Every school has a Pupil Admission Number (PAN), this is the number of children that it can accept into a class. Llangrove CE Academy’s PAN is currently 15.

Enrolment sessions are held each Summer term. Notification of these sessions will arrive as a separate letter. There is further information concerning our admission arrangements for Reception children in our Prospectus which is also available on this website. Full details on our Admissions selection and over-subscription criteria can be found on this website under ‘Policies and Statements’. 

During the term preceding full time entry, several half days are offered so your child can spend time in the infant class becoming familiar with the other children and the adults in school. These dates will be sent out during the preceeding half term. 

Should the number of applications for admission exceed the admission number the
Directors/Governors will apply the following criteria (in the rank shown) to decide the order in which places will be allocated. This will also apply to waiting lists. The Local Authority will keep a waiting list on behalf of the academy for the normal-round of admissions, up until the end of the Autumn term.

Children with a Statement of Special Education Needs or an Educational, Health & Care
Plan which names a particular school will be allocated places, after which places are
allocated according to an agreed set of criteria, in strict order of priority.

Priority 1 – Looked after children and children who were looked after in England, but ceased to be due to being adopted or became subject to a residence order or special guardianship order

Priority 2 – Looked after children and children who were looked after outside of England, but ceased to be due to being adopted or became subject to a residence order or special guardianship order

Priority 3 – Children living within the defined catchment area of the school;

Priority 4 – Sibling connection – Children who have an older sibling at the preferred
school not only at the time of application but also when the younger child is due to start;

Priority 5 – Exceptional circumstances – Children with exceptional medical, social or
compassionate grounds for admission and whose parents can show that entry to a
particular school only is necessary for the wellbeing of their child. Parents are required to produce a medical certificate or other appropriate information preferably from an
independent source. Applications on such grounds will not be considered by the Director of Children’s Wellbeing’s advisory panel unless this supporting information is attached to application forms received by 31st October 2023 (secondary schools) or 15th January 2024 (primary schools);

Priority 6 – Distance – Children who live nearest to the school by the shortest available walking route

The Early Years Foundation Stage starts at birth and continues until the end of the Reception year. This ensures a smooth transition from your child’s experiences at home, in pre-school and then as they start school.

We have established close links with the nurseries and pre-schools and meet with them to ensure that each child’s strengths and interests are shared. During the Summer Term we have several visit days where you and your child are invited in to school and spend time meeting staff and getting used to the new environment. We also offer a home visit.
We build on the information from nurseries and pre-schools and from the information that you give us to assess your child’s engagement and involvement across a range of activities. This information is collated in an ‘entry profile’ during the first few weeks of the term.

During a child’s Reception year we are building a picture of how they learn which will be used to plan for learning when they start on the National Curriculum in Year One. We identify the strengths and areas for development for each child. We want to ensure that each child will have a good level of development to take with them on their journey through school.

Prior to starting school we send out a booklet with advice on how to prepare/settle your child into school.

Unless there are exceptional circumstances we ask all reception children to attend school full time from the start of term.

We will be taking lots of photographs of the children and our photographs make the learning visible ~ we can show how children are learning from first hand experiences. At the end of Reception you will receive your child’s Learning Journey.

We communicate with parents electronically via several electronic platforms, notably text, email and tapestry.

We welcome parents considering transferring their child during the school year to contact the school to arrange a visit and tour of the school.

We also encourage children considering an in-year move to attend Llangrove for a taster session. Prior to any move, parents will receive an admissions pack which needs to be completed prior to the child enrolling at the school. The pack includes forms relating to admissions, health and well being, dietary requirements, permissions and consent forms.  

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